Exams officer and data support

Salary: in the range of SO1

point 29 - 31

Contract: Permanent, term time only plus one week

Start date: 3rd September 2018


To oversee the exams process at School 21 with faultless precision. From ensuring entries are in place to managing invigilators and from working with exam boards to overseeing access arrangements, you will be charged with making a crucial part of the school work smoothly. The role will also include some support for the Leader of Assessment.

Key duties

  • To make all necessary arrangements relating to KS1, KS2, GCSE, VCert, A’ Level and any other external and internal assessments.

  • To direct the invigilation team as appropriate.

  • To liaise with examination boards

  • To be familiar with the rules and regulations issued by examination boards and to ensure awareness and compliance by Lead Teachers, invigilators and candidates.

  • To advise on the organisation, administration and conduct of internal and external examinations.

  • To set calendar deadlines and schedules for all stages in the process of entering and examining students for external examinations, and to inform pupils and staff of details.

  • To build and maintain the whole school examination timetable, as well as timely issuing of individual timetables to student candidates for all external exams.

  • To prepare and submit examination entry forms and to liaise with Lead teachers in completing and despatching accurate lists of candidates to examination boards at the dates set by the boards.

  • To liaise with the inclusion team and pastoral staff regarding Access Arrangements for particular candidates and to complete special consideration forms for unwell/injured/absent candidates where appropriate.

  • To order, receive and secure papers and administrative documents from examination boards, checking to ensure they are of appropriate type and quantity.

  • To book, train, direct and manage the examination invigilation team members

  • To collect, sort, check, pack and arrange postage of examination scripts and associated administrative documents.

  • To collect coursework, controlled assessments, mark sheets and samples of coursework for transmission to examination boards, together with any forecast grades required.

  • To arrange for receipt of results at the relevant times, and to make the necessary arrangements for their distribution to pupils.

  • To complete any administrative tasks required relating to re-sits, queries and appeals, following consultation with relevant senior staff

  • To develop knowledge and expertise in the management of the school’s data systems and to provide information and data as required.


Other duties

  • To support the Leader of Assessment in his data management duties

  • To periodically assist in general office duties, specifically being on the front desk

  • Any other duties which the Headteacher or Line Manager may reasonably request.


This job will be right for you if:

  • You have a can-do spirit and are up for a new challenge

  • You have good attention to detail and enjoy seeing things through

  • You are comfortable multi-tasking


Closing date: Friday, 31st August at 9am

Apply now >